Jones County Clerk Office
The Jones County Clerk of Superior Court is Pamela D. Dixon. The official clerk homepage describes the office as the place for records tied to real estate, civil actions, criminal cases, passports, notary registration, trade names, and other court services. The GSCCCA Jones County clerk directory lists Dixon as elected in 2019 and identifies the courts managed by the office as Superior and Juvenile. That distinction matters because Georgia counties do not all use the same mix of trial courts, and Jones County does not route its main civil and felony criminal files through a county district court.
The office works from the courthouse in Gray during regular weekday hours. It keeps the official record for Superior Court cases, supports Juvenile Court records, accepts civil and domestic filings, maintains criminal case records after prosecution begins, and handles real estate filings and related public indexes. The clerk also supports court calendars and jury functions. The staff will provide records access channels, copies, and certifications, but the civil division page makes one limit clear: the clerk will not conduct case research for private people, private firms, or background-check companies, and the office will not interpret case proceedings by phone.
Jones County Clerk of Superior Court
Clerk: Pamela D. Dixon
110 S. Jefferson St.
P.O. Box 39
Gray, GA 31032
(478) 986-6671
Fax: (478) 986-2030
Monday-Friday 8:00 a.m.-5:00 p.m.
Jones County Clerk Staff
The official staff directory shows how the office divides records work. Pamela D. Dixon is listed as clerk at extension 2223. Grover Murray is Chief Deputy Clerk and Criminal Deputy Clerk at extension 2222. Julia Oxford is Civil Deputy Clerk at extension 2225. Lyndsey Hood handles Juvenile and UCC duties at extension 2226. Jonnie Crane and Debbie Miller are Real Estate Deputy Clerks, Tracy Banks is Jury Deputy Clerk, and Debra Maynard is listed for support services.
The staff list is useful when a records request is tied to a specific division. A civil divorce copy, a felony criminal case file, a real estate instrument, a UCC record, or a jury question may all begin with the same courthouse phone number, but the work is not handled by one generic counter. The directory also gives email addresses for the named staff members, which can help when the clerk asks for a written request or when a requester needs to clarify the type of record before paying copy fees.
The Jones County Clerk staff page lists named divisions and extensions for public contact.
The division list reinforces that Jones County clerk records include court files as well as real estate, UCC, jury, and support-service records.
Jones County Clerk Record Duties
The Jones County Clerk of Superior Court handles the official records for Superior Court and Juvenile Court. Superior Court is the broad trial court for Jones County. It handles felony criminal cases, divorce and domestic relations, civil disputes, jury trials, and review of lower-court decisions. Juvenile Court matters are supported through the clerk but are not searched like ordinary adult civil or criminal files because many youth matters are restricted.
The office also maintains real estate records and many court-adjacent filings. The clerk records-search page links local civil and criminal case search, GSCCCA and Kofile land records, notary records, re:SearchGA, PeachCourt, and open-records request options. That mix means a Jones County clerk records search can require the right channel, not just the right name.
- Superior Court civil and domestic filings, including divorce and separate maintenance.
- Superior Court criminal case records, including filings, calendars, orders, and dispositions when public.
- Juvenile Court record support, with access limits set by law and court rules.
- Real estate, liens, UCC, trade names, notary registration, and related indexes.
- Jury service records, public terminal access, copy requests, and certification requests.
Jones County Probate Court and Magistrate Court are separate offices for several record types. Probate Court handles wills, estates, guardianships, marriage licenses, vital records, weapons carry licenses, and misdemeanor traffic court. Magistrate Court handles small claims, dispossessories, garnishments, arrest warrants, first appearances, pre-warrant applications, and county ordinance matters. A request sent to the clerk may need to be redirected if the record belongs to those courts.
Request Jones County Certified Copies
Certified copies are official copies with a clerk certification. They are often needed for legal filing, appeal records, name changes after divorce, real estate proof, or other formal uses. The clerk fee page states that plain copies are charged per page and certification has a separate fee. Civil records are generally public unless sealed, but online case search does not display proceeding images, so copies of pleadings, orders, and judgments may require eCertification, a public terminal visit, or an office request.
- Identify the record type first. Decide whether the file is a Superior Court civil, domestic, criminal, juvenile, real estate, UCC, or trade-name record.
- Gather the best lookup facts. Use case number, party names, filing year, document type, and court division when known.
- Check the clerk records-search page for the right channel. Local case search, re:SearchGA, GSCCCA/Kofile, PeachCourt, and eCertification serve different needs.
- Request the copy in person, through GSCCCA eCertification where available, or through an open-records request if the file is not available online.
- Pay copy and certification fees before fulfillment when the clerk quotes the amount or confirms that the record can be produced.
The Jones County Clerk records-search page shows local case search, re:SearchGA, PeachCourt, GSCCCA/Kofile, and open-request channels.
The page is important because it separates court case lookup from land records, e-filing, statewide search, and document-copy workflows.
Jones County Records Request Fields
No single universal clerk request form field list was published for every Jones County Clerk of Superior Court record in the research set. The useful field inventory comes from the clerk's portal and request-channel descriptions. A good request should be specific enough for staff to find the file without doing private case research. For civil case records, the clerk says the office will respond within three business days with the records, fee information, or a reason the request cannot be fulfilled within that period.
| Field | Required | Notes |
|---|---|---|
| Case number or instrument reference | No, but strongly helpful | Use it when known because local case search and land indexes may be limited. |
| Party names | Yes for most case requests | List full names and role if known, such as plaintiff, defendant, petitioner, or respondent. |
| Record type | Yes | State whether the request is civil, criminal, domestic, juvenile, real estate, UCC, trade name, or jury related. |
| Document type | Yes for copy requests | Examples include complaint, final decree, order, judgment, lien, deed, plat, or certification. |
| Copy format | Yes | Say whether a plain copy or certified copy is needed. |
| Requester contact information | Yes | Provide phone, email, and mailing details so the clerk can quote fees or explain limits. |
Note: The clerk cannot give legal advice under the limits cited on the civil division page, so request wording should ask for records, not legal interpretation.
Jones County Clerk Fees
The clerk's fee page gives the copy and certification fees used for court-record requests. The civil and real-estate division pages add common filing and recording examples. Fees can change, so the safest approach is to confirm the amount before mailing payment or arriving for a certified copy. The listed amounts are still useful for planning because they show how ordinary copies, certification, civil filing, sheriff service, and recording fees are handled by the office.
| Item | Amount |
|---|---|
| Plain copy | $1.00 per page |
| Document certification | $2.50, including one copy page |
| Additional certified-copy pages | $1.00 each |
| Civil general filing fee | $208.00 |
| Sheriff's service fee | $50.00 |
| Name change within 30 days of final divorce decree | $0.00 |
| Name change after 30 days from final divorce decree | $58.00 |
| Deeds, financing statements, liens | $25.00 |
| Plats | $10.00 per page |
The Jones County Clerk fees page publishes the copy and certification charges used for public records.
The fee schedule supports copy planning, but the office should still confirm final charges for multi-page files and filings.
Jones County Land Records
Real estate and lien records are part of the clerk's workload, but they are searched through Georgia-specific land-record systems rather than the limited court case search. The clerk records-search page points users to GSCCCA/Kofile for real estate records and to the statewide GSCCCA search page for real estate, UCC, liens, plats, PT-61, notary, and carbon registry indexes. The real estate division also notes that self-filers must e-file real estate documents through GSCCCA e-filing portals after HB 1292, effective January 1, 2025.
The land-record portals have their own field structure. GSCCCA/Kofile includes username, password, remember-me, and county selection fields for account access and county lookup. The statewide GSCCCA search page separates Real Estate Index, UCC Index, Lien Index, Plat Index, PT-61, and Notary options. That means a deed search, a lien search, and a civil case lookup should not be treated as one database even though the Clerk of Superior Court is tied to all three.
The GSCCCA clerk directory for Jones County confirms the clerk office details and courts managed.
The GSCCCA directory is a state-level source that verifies the local clerk's address, phone, county code, and managed courts.
Jones County Clerk History
The clerk history page ties the Jones County Clerk of Superior Court to Georgia's constitutional office structure. It explains that the clerk is one of four constitutional officers required for each county, along with the sheriff, tax commissioner, and probate judge. It also describes early courthouse history, including a temporary wooden courthouse in 1809 and a later two-story brick courthouse with a basement jail built with native granite.
That history matters for records work because the clerk's role is not a simple front desk function. It is the county's official recordkeeping office for Superior Court and several public-record categories. Modern access now includes online portals, eCertification, statewide indexes, public terminal research, and open-records request procedures, but the legal custodian role remains local.
The Jones County Clerk history page describes the constitutional clerk role and courthouse background.
The history page connects today's Jones County clerk records to the long-running local courthouse record system.
What Jones County Clerk Cannot Do
The clerk can accept filings, maintain records, provide access to public files, issue copies, certify documents, and direct users to the proper portal. The office cannot act as a private researcher, background-check service, or legal adviser. The civil division page specifically states that the office will not conduct case research for individuals or companies and will not discuss case details or interpret proceedings over the phone.
For practical use, that means the requester should arrive with names, dates, case numbers, and record types when possible. For legal questions about what a filing means, what deadline applies, whether a record can be sealed, or how to respond to a case, the research points to counsel or the proper court process rather than clerk advice. For eligible criminal-history restrictions, the Georgia Bureau of Investigation explains that many records require prosecutor approval under O.C.G.A. ยง 35-3-37, which is a different process from asking the clerk for a public case copy.